Barony of Vatavia

18 members attended: 16 officers/ deputies/ champions; 1 event steward; one child

Final details for one activity are needed. Then the Valor schedule can be finalized. The Caltrop Pursuivant will be organizing heraldic duties for the event. There were discussions clarifying the policy regarding complimentary benefits to be provided and the fees being charged. A work day at the site is scheduled for August 28th. There may possibly be another scheduled during the week. There will be another troll procedures training class August 11th. Renaissance Festival, October 9-10, 2010, planning has begun. Lady Tessa is looking for volunteers in all areas and suggestions and ideas from members. Requirements to do archery are being checked into. Some possible guest activities were suggested and discussed. The possibility of having a barbecue Saturday at the Festival was proposed.

There is a demo at the Museum of World Treasures August 14th. Four members will be doing some arts and sciences demonstrations but mostly will be talking about persona and daily life. There is a possibility of a presentation in September for Shakespeare in the Park. The Cherokee Strip Renaissance Festival has been contacted and a letter sent with regrets that circumstances do not allow our group to officially participate this year. Regrets were also sent in response to a request from a scout troop in Salina that would have been the same weekend as the Great Plains Renaissance Fall Festival.

The upcoming BUSH class schedule was given: August 25th Etiquette, HL Cai; September 22nd Naalbinding, Ly. Isobel; and October 27th Basic Teaching Techniques, Ly Matil of Windkeep. Other tentative classes are being finalized. Other classes were offered. Confirmed classes are on the Baronial web site. The Chronicler’s deputy reminded officers to get letters in and asked Champions if they would consider doing letters also.

Officers and Champions were requested to present any wish lists, office needs, or fund expenditures they require at the next finance committee meeting, Monday August 9th. The Exchequer reported that the quarterly report had been sent in. There is a balance of $6, 154.86 which included transactions done that evening. A two- page report, balance sheet and income statement, will be published in the Dragonflyre. A financial policy and budget are still being worked on.

Fighting continues to start at 10 AM at the regular site. It was reported that live steel has gone to open demos. The type of weapon used by live steel, a slogger, was clarified.

Milord Tadhg is the new Luchisnik, archer champion. The competition was held at the new practice site, Ly. Arganguen’s outside Goddard.

The Seneschal proposed having quarterly barbecues. The Baron presented a new schedule for officers’ meetings, arts and sciences nights, and populace. The officers were individually polled on the schedule. Long term possibilities were discussed briefly.

The meeting adjourned.

The SCA is us — you and me doing what we do. But who are we, what do we do, and how can we support each other to make the SCA the type of organization we can be proud of?

The SCA 2010 Census committee has been asked by the Board of Directors to develop a census-level survey that will help us to address key issues facing the SCA. These issues affect our everyday experience in the SCA; from “pay for participation” issues and award structures to quantitative, qualitative, motivational, and behavioral demographics such as age, gender, activities and interest areas, and reasons for joining, remaining in, and leaving the SCA.

Because this is a “census-level” survey, we are attempting to reach each and every SCA participant, regardless of whether or not they are paid members or are currently active. Everyone’s voice is important to the success of this project.

This information will help us, as an organization, move forward into the next decade, to identify, address and work on current issues and gain a better, deeper understanding into what makes the SCA what it is today. Your responses to these questions will also help us create a plan for making the SCA better organization in the future. The only way we can understand what is important is by hearing from you.

The survey is completely anonymous, you will never be asked for information that will identify you.

The SCA 2010 Census Survey is available here:

http://www.surveymonkey.com/s/SCA2010Census

The Survey will remain open until December 1st. Once the data collection is completed, the results of this survey will be made available on the SCA 2010 Census website. All data that is collected or published will remain completely anonymous and will not be sold or shared beyond this survey’s purpose.

If you would like to learn more about the SCA 2010 Census, if you have questions or ideas about the project, please contact the committee at scacensus2010@sca.org .

Please take the time to fill out the survey. The voices of each and every participant in the SCA whether you are currently active or not, will help us to better understand the SCA and enable us to grow and flourish as an organization.

Sincerely,
- The SCA 2010 Census Committee

Fighter practice for the remainder of the summer will be held at South Linwood Park, at 10am.

Fighter cards will be at Fighter practice 8-8-2010

11 members attended: officers/ deputies/ champions/ event steward

All the Valor deputy positions are now filled. July 12^th there will be a meeting of the Valor staff. A schedule for the event will be made at that time. Members are encouraged to consider entering the Valor arts and sciences competition which will follow the event theme, Landsknecht. Currently there are two weddings planned during the event.

The Cherokee Strip Renaissance Festival in Ark City August 20-23 has requested the group’s participation. Interested members need to contact HE Marie, or Their Excellencies.

Registration decisions on seven Vatavian proposals currently at national are expected by this fall. July 7^th a special class on the Japanese star festival, Tanabata, will be presented by Ly. Yukiko. The tentative mini-BUSH schedule was given. Problems resulting from last minute changes was discussed. Tentatively scheduling has July 28^th Ly Catlin, basic embroidery; August 25^th, etiquette; September 22 Ly Isobel, naalbinding. Seven RUSH classes are confirmed for presentation at Valor.

The new bardic champion [Zpevak] Ld. Jóhann would like to schedule a monthly bardic night independent of Wednesday arts and sciences and periodic workshops. To promote arts and sciences the champion [Estradni Umelec] Ly. Isobel proposes a themed competition monthly or bimonthly beginning in September. The Chronicler submitted two proposals to encourage submissions of written material and artwork.

Individuals are being considered as mentors for new members. A list is being compiled. Mentoring will be determined based on who is interested in what activity. It was recommended to consider the appropriateness of inviting potential new members to certain activities. Some situations are more conducive than others to interacting with new members.

Officers and Champions were requested to submit budgets and/ or wish lists to promote activities and participation in their respective areas of interest. The Baronial web site host will need to be renewed this month. It was recommended to renew with the 36 month plan, $152.64. A request to publish additional brochures for fall events was received from the Chatelaine. Martinson Avenue Christian Church requested some brochures for their carnival and information fair July 24^th. The possibility of local quarterly BBQ gatherings was discussed.

July 14^th and August 11th classes on the new troll procedures and paperwork will be presented. Anyone considering volunteering as gate personnel should plan to attend one of these classes.

To clear the first Wednesday of the month for other activities the officers’ meeting is moved to the first Monday of the month. Feedback was requested on continuing the monthly populace meeting at the Lionel D. Alford Branch Library. This month will be the last of the meetings currently already scheduled there. The officers were asked about continuing the commitment to the Martinson Avenue Christian Church site.

The meeting adjourned.

20 members attended: 17 officers/ deputies/ champions; 3 members of the populace

Details on the Sunday BBQ June 6^th were covered. A site has been reserved for the Champions’ event July 3^rd, Cessna Park West, 701 Kincaid. The location and different directions to the site were given. The different champion competitions criteria were presented. It was noted that individuals interested in competing need to also consider the responsibilities that are expected from the champion should they be victorious. Information will be posted on the dragonfly-on-line and Facebook and published in the Dragonflyre.

Valor preparations were presented. The flier publication was covered. A September flier will allow the event steward to note any changes and update information. This year’s Valor Tournament will be for hand and a half swords with thrusting tips allowed. Deputies to organize the water bearing and children‘s activities are still needed. Organizational plans for the beer garden Saturday and the scheduling of Mongol Mike’s were discussed.

The mini-BUSH class schedule was given. An extra class on design transfer techniques for sewing and painting will be presented by Her Excellency Maeve the fifth Wednesday of this month, June 30^th. The Chronicler was welcomed back after her hiatus. As before art work and articles for the Dragonflyre are requested.

The Web Minister, Lady Sung, thanked individuals who notified her of office changes so that the site would have current information available. The new Caltrop Pursuivant Lord Anders reported that he would be organizing a staff to meet the heraldic needs locally. He plans a rotation of individuals for the court herald.

The Chatelaine is working on a database for the newcomers information provided on the new contact and interest form initiated at River Festival. How the dissemination of the information provided would be handled was considered.

The new Exchequer Lord Ebhan MacRuairidh and deputy Lady Zabel were introduced. A balance of $7, 217.63 was reported with one printing invoice outstanding. The increase of the non-member surcharge to $5.00, for events that have a site fee, will be in effect July 1^st. Officers were requested to inform the local populace of this change.

Fighter practice continues at South Linwood Park at 11am Sundays. New authorization forms are available on the marshal site for download. All marshals need to contact the Earl Marshal in order to remain authorized. Due to real life requirements Lord Torin would no longer be a deputy to the local Fighter Marshal.

The Archer Marshal, His Lordship Michael van Bergen, tendered his resignation. A possible indoor archery practice location was briefly discussed.

Information is still being clarified regarding the policies that apply to organization and operation of troll at events. There is a question on the interpretation of some specific policy. The officers involved are awaiting the response to inquiries that have been made.

Hildegard announced that the Scottish Rite will be opening their library to the public on the first and third Wednesdays of the month from 6:30pm to 8:30pm when the individuals were accompanied by a member. However books will not be allowed to be removed from the library.

The meeting adjourned.

18 members attended: 16 officers/ deputies/ champions; two members of the populace

This coming weekend is the demo at the River Festival May 9^th. Specific details on parking, set-up and fighting were covered. Some details were unavailable and will be posted as soon as they are received.

Planning is just starting for the Scottish Games and Celtic Festival May 22^nd -23^rd.

A Valor planning meeting was held at the Renaissance Festival; another will be held after Lilies. A workday at the site is scheduled for May 15^th. Weekly updates were requested.

A demo request from St. Patrick’s School for May 20^th was approved. Other presentation possibilities associated with upcoming movies were suggested. A new comers “Meet and Greet” will be done this summer. The champions need to plan their event for this summer also.

The BUSH schedule of classes was covered. This month will have Landsknecht May 12^th and fighting for the Non-fighter May 26^th. One member is entering the Kingdom Arts and Sciences event May 22^nd.

A new Caltrop Pursuivant will be taking office.

The Exchequer reported a balance of $7885.91. $492.50 was made at the Renaissance Festival. The interviews have been done and the new Exchequer will be taking over officially. Lady Catlin Marie will stay on in a teaching/ guidance capacity till early Fall.

Publications will be done for this weekend of interest questionnaires and more brochures.

Fighter practice continues at South Linwood Park at the scheduled time, 11 am. Changes in the list field set up for demonstrations was recommended.

The Baronage and Seneschal presented their motivation for changes for the Barony. Feed back was requested on the move to Lionel D. Alford Branch Library for the populace meeting. They are considering changing the day/or location of the monthly officers’ meeting.

The meeting adjourned.

You can find more live perforamance videos of Bards from the Knowne World by visiting Elashava bas Riva’s YouTube.

I ♥ this.
Sung Sai-êrh

General monthly populace meeting: Riverside Park
10 officers/ deputies/ champions; 1 event steward

Due to the busy April schedule the officers’ meeting was combined with the monthly populace meeting.

Before His Lordship Cai covered the River Festival presentation May 9^th he bestowed his own personal “atta boys” to those who assisted him with Carnival, bunny buttons. Volunteers for the River Festival demo were asked to see him after the meeting.

The Renaissance Festival April 24^th-25^th will primarily focus on interactive, hands-on activities with the additional goal of recruitment. Activities and area heads were announced. There is a meeting of the area heads and the steering committee scheduled for April 6^th at 7pm at Toc’s. Approval to have archery is still pending.

Some Valor planning has already begun. Scenario ideas for archery are requested by the deputy in charge of that activity, His Lordship Donald. It was also noted that will be organizing the dance/ ball for that event.

National decision results for four Vatavians are expected this summer. Five more members have items in process at the Kingdom level. Eight devices on the 8^th Roll of Arms were presented.

There are two more months of mini-BUSH classes scheduled: April 24^th Ld. Corrigan, Landsknecht and His Excellency Wulfric in May on fighting for the Non-fighter.

Pre-print scrolls for Their majesties Ostwald and Kaye are available from Ly Raven.

Dance will resume at Riverside Park Sundays at 4pm at the round thing-y/gazebo.

A meeting of the Order of the Radiant Lioness was announced for right after the populace meeting concluded. The cooking guild will hold a meeting April 2^nd.

The next two Dragonflyres will be published by Ld Corrigan. Information, letters, ‘atta boys, and articles should be sent to him directly or through the Chronicler’s office address.

The Exchequer reported a balance of $7898.91. The change of office audit has been completed. The books and audit are open to anyone who wishes to see them. Ly Catlin requested she be notified in advance so arrangements can be made. There will be a finance meeting April 5^th at 7pm at Toc’s.

Fighter practice moves back to south Linwood Park on Sunday April 4^th. The Earl Marshall office will be open in the near future. Qualified individuals are encouraged to apply. The card marshal position is currently open and looking for an organized individual.

Archery practice resumes at the Maize location. His Lordship Michael asked for archers to contact him for learning, for recreational shooting, serious shooting and equipment safety inspections.

The deadline for applications for the position of herald will be the arts and sciences meeting April 7^th. The Exchequer position will be advertised in the Dragonflyre with interviews announced the end of April. Their Excellencies stressed local officers also serve the Kingdom. The eyes of the Kingdom are always on Vatavia.

Local award recipients were announced. Thanks were extended to those who attended Gulf Wars and Coronation.

At Coronation it was announced that a 6 month rapier trial will be held in Calontir. Details and dates are still being arranged. Information will be posted in Dragonflyre when available.

The meeting adjourned.

16 members attended: 10 officers/ deputies/ champions; 5 members of the populace.

It was noted that several were not present for the meeting due to final preparations for Carnival in three days.

Four presentations this Spring are in the planning stages. Information will be available for each event as plans are finalized. These are the McConnell annual Family Festival of Fun April 17^th,. the Great Plains Renaissance Festival April 24^th-25^th at Sedgwick County Park, the River Festival presentation May 9^th and the Scottish Games at Sedgwick County Park May 22^nd- 23^rd.

Ld Corrigan will be stepping in to publish the April and May Dragonflyre while Ly Arganguen is unavailable. BUSH classes are scheduled through June. This month Ly Ida will be teaching making patterns for kirtles. This will be held in the parlor March 24^th. Three Vatavians have heraldic proposals in process with the Kingdom Saker Herald.

A tentative pre-Carnival balance of $7,640.62 was reported. The required audit of the local books will be done this weekend as part of the transition in the Treasurer’s office The water coolers need to be replaced before the event. A financial meeting was scheduled for Monday March 8^th at Toc’s.

Fighter practice will be on hiatus during the Spring Break/ Gulf Wars time period. Any practices are unofficial. Arrangements are being discussed to acquire better items for the loaner armor. Archery will be resuming a regular schedule soon. Shooting is still being determined on a day by day basis, depending on the weather. A write up for Sedgwick County Park explaining our guidelines and safety procedures for archery was requested from HL Donald who has offered to supervise that activity at the Renaissance Festival should it be approved.

The meeting adjourned.

15 members attended: 12 officers/ deputies/ champions; 1 event steward; 2 member of the populace.

Carnival preparation has commenced. Items are being built. Donations of mask making materials are requested: felt and fabric scraps, feathers, etc. A tentative schedule of activities for the event has been made. A bid was presented for Valor XXXI. With the Kingdom schedule change there will be a second Queen’s Prize Tournament this year in November.

This Spring has several presentations planned. A proposal is being finalized for McConnell approval to have Vatavia be part of the annual Family Festival of Fun April 17^th. Lady Yukiko is working on this. The Great Plains Renaissance Festival is April 24^th-25^th at Sedgwick County Park. HL Cai’s organizing the River Festival presentation May 9^th. May 22^nd- 23^rd Vatavia has been invited to participate in Scottish Games at Sedgwick County Park.

The Chatelaine’s office is continuing organization of the basics for the Newcomers’ Guild. New promotional materials for the Barony are being developed for production to be available by the beginning of next month. Media relations material has been obtained from Kingdom. There was a brief discussion about establishing a Baronial Facebook/ Twitter site. It was noted that, like the Dragonfly-on-line, any such site would be unofficial.

Dance practices will be teaching Italian dances for the ball at the upcoming Carnival event. Specific classes for the mini-BUSH (Baronial University of Societal Humanities)sessions the fourth Wednesday of each month are scheduled for Spring and into Summer. Check the calendar, Baronial website and Arts and Sciences Minister’s letter for these class subjects.

The Treasurer reported a current balance of $8,422.66. The Barony ended 2009 with an increase in funds of $1015.30. Crown Tournament made $72.37. Kingdom tithe and upcoming expenditures were discussed. A financial committee meeting is scheduled for February 8^th.

Knight Marshal Uldin thanked his deputies- Lord Torin, Lord Thornbjorn and Lady Maren- for stepping in during his absence. Fighter practice has resumed at the indoor site at the Casado Campus Center at Friends University on Sundays from 111am to 2pm. Indoor practice will continue until outdoor practice resumes when weather permits.

Applications are requested from those interested in becoming the Vatavian Caltrop Herald.

The meeting adjourned.